Case Study: Ops Team Saves 150 Hours/Month with AI Search

Finance & Operations · 6–7 min read

A global operations team of 40 employees struggled to keep projects on track. Project plans, SOPs, and approvals were buried in Google Drive and Gmail, costing hours every week. After adopting Context Search AI, the team saved 150+ hours per month and improved compliance, accountability, and delivery speed.

The Challenge

• Multiple project plans stored across folders.
• SOPs duplicated with outdated versions.
• Approvals hidden in Gmail threads.
• Time wasted before audits and project reviews.

The Solution: Context Search AI

By deploying Context Search AI, the Ops team gained:

• Instant search across Gmail + Drive for all policies and project docs.
• Natural queries like “Latest SOP for warehouse safety.”
• Single source of truth — final, approved version always surfaced first.
• Audit-ready access for compliance checks.

Implementation in 3 Steps

1. Employees signed in with Google in under 1 minute.
2. Ops leads created a quick “Top Queries” list for teams.
3. Reviews shifted from chasing docs to executing projects.

The Results

• 150+ hours saved per month in document searching.
• Faster project delivery — delays cut by 25%.
• Improved compliance — always referencing the latest SOPs.

“Context Search AI transformed how we work. What used to take 20 minutes of searching now takes seconds. Our projects move forward faster, and compliance checks are stress-free.”

Basic €5/mo (individuals). Business €10/user/mo. Corporate €15/user/mo (up to 100 seats with departmental add-ons).